# E-Governance Infrastructure Project Monitoring

> E-governance infrastructure project monitoring with a digital measurement book, bill certification through approval steps and an audit trail on every record.

Canonical: https://superwise.site/roles/e-governance-for-government/
Last updated: 2026-11-03

SuperWise is e-governance infrastructure project monitoring for municipal corporations and road, rail and housing bodies: a measurement book kept as records, bills certified through approval steps, and an audit trail on every document.

The measurement book is a paper register. The audit asks who changed which line.

## A works engineer's day on SuperWise

1. **Morning, 9:30. The sanctioned item opened first.** The BOQ holds each sanctioned item with its quantity, rate and amount. The engineer compares planned with measured quantity for an item before measuring on site.
2. **On site, 12:10. The measurement taken, then entered.** A measurement sheet keeps each line in measurement book format: number, length, breadth, height and deduction, with the quantity worked out. Each sheet names its BOQ item and work order.
3. **In the office, 16:30. The bill certified in steps.** An RA bill reads its quantities from approved sheets. Approvers sign it off in steps, and each step records who acted, when, and the comment.

## Three workflows for public works

### The measurement book, kept as records

A sheet replaces the register or the Excel file with lines in the same format. Approving it updates the BOQ progress, and the RA bill reads its quantities from approved sheets.

### Bills certified step by step

An RA bill claims cumulative quantity up to the work order quantity. A bill inward prints a certification slip with the deductions, the payable amount and the creator and approver stamps.

### Sealed bids and a trail on every record

In a Tender, vendors submit sealed bids on the vendor portal and cannot see other quotes. Purchase orders, work orders and bills keep who created and changed them, and amendments keep the earlier version.

## What changes for government bodies

- **A measurement book on record.** Before: Measurements were noted in a paper register and copied to the bill later, line by line. Now: Measurement sheets use the measurement book format with number, length, breadth, height and deduction against a BOQ item and a work order, and approval updates the BOQ progress.
- **Bills certified in steps.** Before: A bill moved between desks by file, and the sign-offs lived on signatures and stamps. Now: An RA bill claims cumulative quantity up to the work order quantity, and approvers sign it off in steps. A bill inward prints a certification slip with deductions, the payable amount and stamps.
- **A trail on every record.** Before: An audit query meant searching registers for who had changed a quantity. Now: Purchase orders, work orders and bills keep who created and changed them, and amendments keep a snapshot of the earlier version with the reason.

## Modules an e-governance team uses

The [digital measurement book](https://superwise.site/features/digital-measurement-book/) and [RA bill](https://superwise.site/features/ra-bill-certification/) pages show the two central records in detail.

| Module | What you do in it |
| --- | --- |
| Measurement sheets | Record each measurement in measurement book format against a BOQ item and a work order. Approving the sheet updates the BOQ progress. |
| Project BOQ and BOQ playground | Hold the sanctioned items with quantity, rate and amount, and compare planned with measured quantity for an item or node. |
| Work orders (WO) | Award works at BOQ rates with retention and mobilisation terms. Amendments raise the revision and record a reason. |
| Running account bills (RA bills) | Certify a contractor's running bill for an execution period, with cumulative quantity capped at the work order quantity. |
| Approval workflows | Set approval steps by role, and read the approver, the date and the comment recorded at each step. |
| Requests for quotation (RFQ) | Run the Tender bid type, where vendors submit sealed bids on the vendor portal and cannot see other quotes. |
| Bill inward (purchase bills) | Reconcile accepted challans at the PO rate and print a certification slip with deductions, the payable amount and stamps. |

## Records that show who did what

Purchase orders and work orders keep who created them, who last modified them and who changed their status, and bills keep who created them and who changed their status. An amendment raises the revision number and keeps a snapshot of the earlier version with the reason. A rejected material indent stays on the record for audit.

Each approval step records the approver, the date and a comment, and a rejected document returns to its submitter. External users, such as vendors, see only their own organisation.

A company can switch on a timestamp on images uploaded through the mobile app. The setting belongs to the tenant and is off by default.

## The e-measurement book

A SuperWise measurement sheet replaces the Excel file or the handwritten register with records in the same format: a description, a number, length, breadth, height and a deduction, with the quantity worked out from the dimensions less the deduction. Each sheet names its BOQ item and its work order.

A worked line: 3 bays of 6 m by 12 m by 0.15 m give 32.4 cubic metres. Approving the sheet updates the BOQ progress, and the RA bill reads its quantities from approved sheets. The delivery challans, checklists and photos for the same work sit in the project, and the DPR has a section for the measurements recorded on a date.

- [See the digital measurement book](https://superwise.site/features/digital-measurement-book/)

## From a public works contractor

Kunal Lakhani is a partner at Mansi Constructions, a contractor on public infrastructure projects.

> "Public infrastructure projects such as roads, bridges, water pipelines, railways are difficult to track given the nature & speed of work. With SuperWise, though, we have been able to efficiently track and curb pilferage on our infrastructure construction sites."
> Kunal Lakhani, Partner, Mansi Constructions

SuperWise has run live projects since 2015. Customers named on this site: Shree Naman Group, Skylark Constructions Pvt Ltd, Reliable Constrotech Enterprises, R M Bhattad Group, Mansi Construction, Conexus Social Responsibility Services.

## Frequently asked questions

### What is the e-measurement book in SuperWise?

It is the measurement sheet module, which follows the standard measurement book format. Each line records a description, a number, length, breadth, height and a deduction, and the quantity is worked out from them. A sheet names its BOQ item and work order, and approving it updates the BOQ progress that RA bills claim against.

### How is a contractor's bill certified?

An RA bill covers an execution period, claims cumulative quantity capped at the work order quantity, and deducts retention and mobilisation recovery. Approvers sign it off in steps by role, each recording the approver, the date and a comment. A bill inward, which reconciles accepted challans, also prints a certification slip with deductions and the payable amount.

### Can bidders see each other's quotes?

No. An RFQ can use the Tender bid type, which is sealed. Vendors receive an emailed link with a one-time access code, submit through the vendor portal and cannot see other vendors' quotations. The comparison view is for your team, and a quotation can be awarded only while it is valid.

### Who can see what?

Roles set view, create, edit, delete and approve rights for each module area, and users are assigned to projects. Users marked as external, such as vendors, see only their own organisation. The company can also switch on a timestamp on images uploaded through the mobile app, which is off by default.

### Does SuperWise replace our ERP or e-governance software?

No. SuperWise records the construction side of a works project: BOQ, measurement, work orders, bills and approvals. It does not replace accounting or ERP software, and the product guide documents no integration with an e-governance platform. A bill inward can be marked as passed to Tally, and Zapier triggers can pass events such as a purchase order approval to other tools.

## Related
- [Digital measurement book](https://superwise.site/features/digital-measurement-book/)
- [RA bill software](https://superwise.site/features/ra-bill-certification/)
- [Billing engineer](https://superwise.site/professions/construction-billing-engineer/)
- [Construction contractors](https://superwise.site/roles/construction-contractors/)
- [Measurement Book (MB)](https://superwise.site/glossary/measurement-book/)
- [Running Account bill (RA bill)](https://superwise.site/glossary/running-account-bill/)
- [Bill of Quantities (BOQ)](https://superwise.site/glossary/bill-of-quantities/)
- [Tender (Tendering Process)](https://superwise.site/glossary/tender-tendering/)